“Do’s” Cover Letter

  • DO sign the letter in blue ink. It implies the letter is original. The only other color ink to use is black. Never use any other color on the cover letter.
  • DO structure the letter to reflect your personality, but avoid being overbearing, Humorous, or cute.
  • DO keep it brief, about three to five paragraphs.
  • DO use the same paper stock for both your cover letter and résumé.

Continued on back blind ad” where there is no way to know the name of the company to research. In this case, send the letter to the title of the appropriate hiring manager, (e.g. “Production Manager,” “Maintenance Supervisor,” “Office Manager,” etc.) Never use the term, “To Whom it May Concern.”

Thank-You Letters and Notes

“Thank you” is a powerful statement that is heard too seldom. Every thank you is an opportunity to restate your qualifications and to leave a fresh impression in the mind of the reader. Send a thank-you letter or note to employers and employment contacts whenever they have extended themselves in any way on behalf of your job search. At the minimum, a written thank you should be sent after all interviews.

Thank-you letters and notes should be standard tools in your job search. The thank-you letter should follow a standard business letter format while the note may be a simple hand-written note or card. Which to send depends upon the situation and your personal style.

Thank-You Letter Reminders

When thanking a potential employer, restate your interest in the position and/or company, be brief, and always plan your follow-up. Tell the person when and how they can expect to hear from you in the future. If there are multiple people involved, such as with a panel interview, be sure to thank each person. Send one letter to each person or send a single letter to a key person for distribution. When sending more than one thank you, it is very effective to vary each one. Always send a written thank you to a person by name.

First Paragraph: State the reason for writing. Name the specific position or type of work for which you are applying.

Second Paragraph: Explain why you are perfect for this position. Include something unique about yourself that would benefit the employer.

Third Paragraph: Mention that your résumé is enclosed. Indicate your desire to meet with the employer and that you will follow-up. Thank the employer for their time. From “Cover Letters that Knock “Em Dead,” by Martin Yate.

Sample cover Letter

Date

Dear Mr. Jones:

Thank you for the interview for the accountant position today. I appreciate the information you shared with me and enjoyed meeting Ms. Smith from the Accounting Department. My interest in working for Lord’s Industries is stronger than ever, and based on your description of the position, I know I can do a good job for you. I will contact you by Tuesday of next week to learn of your decision.

Sincerely,

Your name (add your signature above this line)

Your address

Sample Thank-You Letter

Dear Mr. Jones:

Thank you for the interview for the accountant position today. I appreciate the information you shared with me and enjoyed meeting Ms. Smith from the Accounting Department. My interest in working for Lord’s Industries is stronger than ever, and based on your description of the position, I know I can do a good job for you. I will contact you by Tuesday of next week to learn of your decision.

Sincerely,

Your name (add your signature above this line)

Your address